Annual Report presented by the Secretary to the AGM held on Tuesday 21st Mar 1978.
Minutes of the Annual General Meeting held on Tuesday 21st Mar 1978.
This was the first AGM of the 'new' Committee formed in 1977.
The formation of this committee followed a public meeting, held in the village, by those intent on restoration and reviving the fortunes of the Institute.
Earl Shilton Social Institute Management Committee.
Minutes of the Annual General Meeting held at 8.00 p.m. on Tuesday, 21st March, 1978.
Committee Members present:
Mr. W. Frearson, Chairman: Mr. M. Irving, P.R.O: Mr. B. Cope, Secretary:
Mrs. J. Sayers: Mrs. J. Villiers, Treasurer: Mrs.T.Toth:
Mr. R. Harvey, Building Manager: Mr. M. Rastall, Tote Promoter: Mr. M. Lee:
Mr. B. Marvin:
The Chairman opened the meeting by introducing the members of the present Management Committee and welcoming everyone present.
At this point the winning name was drawn for the Teddy Bear presented by Mr. W. Lumley, who had raised £36.87½, towards the Restoration of the Institute. The Chairman thanked Mr. Lumley on behalf of the members for his efforts.
1. Apologies: Apologies were received from Mr. D. Harris Mr. J. Lucas, Mr. D. Collins,
Mr. A. Pickwick and Mr. P. Snow.
2. Minutes: The Chairman reported that no minutes of the previous A.G.M. could be found and that this meeting was the first A.G.M. held by this Committee, which had taken its mandate from the Public
Meeting held in September, 1977.
A copy of the minutes of the Public Meeting is maintained by the Secretary and is available for inspection on request.
3. Matters Arising: There were no matters arising.
4. President: There was no report from the President who had sent his apologies for his absence due to illness.
5. The Chairman’s Report: The Chairman opened his report by commenting on the progress made by, and the involvement of, the present Management Committee outlining some, ideas and plans for the future development of the Institute.
He continued by reporting that Membership was now approximately 250 a large response had been received from junior members. He wished Members present to take particular note of the Sponsored Table Tennis event due to take place on 1st April next, which had been organised by Junior Members as their first attempt to raise funds for the benefit of the Institute.
He commented on the response of the general public towards the Institute and, in particular, the response and personal involvement of helpers with decorations, staffing the Coffee Bar and Committee Members. He outlined the problems and demands made on Committee Members and helpers by the day to day running of the establishment.
The Chairman expressed the disappointment of the Management Committee in response made by the Snooker Teams to their use of facilities, and further indicated that, in future, it would be mandatory for any section of the Institute to be represented on the Management Committee.
At this point, the Chairman officially welcomed Mrs Jones as Stewardess and expressed the Committee’s, hopes that she and her family would be associated with the Institute well into the future. He continued by suggesting ideas which would now be possible, e.g. day time opening for non-members, drop-in centre for Old Age Pensioners, Ladies' Clubs etc.
He wished, at this time, to express, on behalf of the Committee and Members of the Institute, a special vote of thanks to the many individuals for their continued support of the Committee, in particular the ladies helping with the Coffee Bar, Mr Hampson for his running of the establishment in the early evenings and the painters for their re-decorations and support of the Duty Steward.
The Chairman also wished, at this point, for Members present to note that the decorators had agreed to be co-opted to the Management Committee to act in support of the Committee, Members and the Stewardess, in particular, and that they would, therefore have full authority to deal with any situation at their discretion as would Mrs. Jones, the Stewardess, and Mr. Jones her husband.
The Chairman concluded his report by extending his personal thanks to the Members of the Committee present for their continued support.
Finance:
a) Treasurer's Report: As the previous Treasurer was not present and the current Treasurer had not been involved in the accounts for 1977, the Secretary presented the Accounts and the Balance Sheet for the year ending December, 1977. It was pointed out that the Committee was responsible only for the last three months of trading and therefore, the accounts were largely due to the previous Committee.
b) Restoration Fund: The Secretary also reported on the setting-up of the Restoration Fund, its accumulation up to December, 1977 and some of the projects it was hoped to finance in the future.
c) Grant Aid: The Chairman reported on the compilation of and applications made for Grant Aid, the current response of the various authorities and the Committee's plans for future applications.
Appointment of Auditors: The Secretary commented at this stage on the delay in the Committee's receipt of an audited statement and indicated that when the statement was to hand it would be posted on the Notice Board. If any Member then wished to query the statement, an approach could be made to the
Secretary.
The Secretary then proposed that A. Sturgess Co., Chartered Accountants, be appointed auditors for 1978.
Mr. R. Harvey seconded the proposal.
On a show of hands the proposal was carried unanimously.
Appointment of Trustees: The Chairman commented on the duties and office of Trustee and reported that two current Trustees, Mr. G. Marvin and Mr R. Wright, had offered their resignations. These resignations were accepted and then the Chairman, reported that Mr. D. Bown and Mr. D. Collins had agreed to accept the positions of Trustees and that the Management Committee was pleased to appoint them. It was noted, therefore, that the Trustees were now Mr. P. Snow, Mr. D. Bown and Mr. D. Collins.
Elections:
a) Officers: The Chairman suggested, in order to save time and as the present Officers were willing to serve in 1978, they be elected en-block.
This was proposed formally by Mr. A. Hampson. The proposal was seconded by Mr. G. Bates. On a show of hands the proposal was carried unanimously.
The Officers, as elected, are therefore:
President, Mr. J. Lucas:
Secretary, Mr. B. Cope:
Treasurer, Mrs. J. Villiers:
b) Management Committee:
Constituent Bodies: Mrs. J. Sayers was accepted as representative for the Liberty Belles and Mr. M. Lee as representative for the Earl Shilton Community College.
Sections: There was no Section representative present.
Full Members: Mr. A. Hampson proposed to elect the present Committee Members en- block. The proposal was seconded by Mr. G. Bates. On a show of hands the proposal
was carried unanimously.
b) Full Members:
Junior Members: Nominations of Junior Members to serve on the Management Committee were:
Neil Kear, proposed by N. Holder, seconded by K. Spendley
Roger Blake, “ L. Masser, “ J. Leeson
Nick Marvin, “ A. Armitage, “ N. Dewis
Susan Holder, “ C. Dingley, “ N. Marvin
Rachel Smart, “ C. Seal, “ A. Hampson
On a show of hands: N. Kear - 3 Votes; R. Blake - 6 Votes; N. Marvin - 2 Votes; S. Holder 2 Votes; R. Smart 6 Votes.
Roger Blake and Rachel Smart were, therefore, duly elected.
The Chairman suggested that all Junior Members proposed formed the nucleus of a Junior Members Committee.
10. Any other Business: It was agreed the Secretary send a letter of congratulations to Norman Dagley on his recent victory and World Record Break.
A question was asked regarding the damage affected to some items of personal equipment during the period of closure of the Institute. The Chairman pointed out that insurance taken out by the previous administration had been inadequate and that this Committee was in the process of rectifying the position.
A question was asked regarding a recent Disco held on the premises and if concessionary entrance charges could be made for Members. The Chairman explained that the particular event had been organised by the Coffee Bar Staff and that Disco's and other events run by this Committee would receive due consideration.
Finally it was agreed that the Institute would be closed for Easter Week and the Chairman reiterated the need for the assistance of a carpenter.
The Chairman thanked members present for attending and closed the meeting, at 9.00 p.m.